All About Working Smart

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Decision making consumes energy and the more and more decisions you let yourself make, the harder it gets to keep your productivity levels. The best solution I have for this problem is to automate your life and eliminate all the small and not-so-important decisions. The truth of the matter is that procrastinators are rarely not doing anything, they just keep the avoiding the most stressful or important task, or so says John Perry in his essay on structured procrastination.

Stop fighting so hard to kill procrastination. Instead, make smart use of your procrastination habit and let yourself work on the little tasks before you work on the most important one. As and when you finish these tasks, you will keep building the momentum and the energy you need for the final task. The 8-hour sleep cycle we all generally follow is called the monophasic sleep cycle, but science has shown that monophasic sleep cycle is not the most productive way to recharge yourself. The polyphasic style is where you split your sleep time into 4 or more sleep sessions throughout the day depending on the feasibility.

The logic behind this is - in monophasic sleep, it takes mins to get into the stage 4 sleep, which is where your brain and body gets recharged, but in polyphasic sleep due the feeling of a lack of sleep the moment you fall asleep you go into the stage 4 sleep.

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Anyway if you want to know more about this effective sleep technique, here you go. This sure is a radical strategy, and you should probably work on this when you have enough time to make a slow transition from mono to polyphasic. Many times, we are so focused on not getting even a small detail wrong that we tend to take up everything onto our shoulder. Not good! Leave that to someone else - most professionals are trying out the virtual assistant concept.

It just might work for you too. The app is a great option especially for forgetful people; it sends constant reminders, books appointments etc. If you're looking to delegate tasks quickly, Hiver's shared labels is a great way to do it without having to forward the emails. Did you know that those who work more than 10 hours per day have a 60 percent higher chance of a heart attack?

But again, if you mess up your fitness and health, your efficiency and capacity to work will be hurt in the long run. List the two or three most important tasks or activities you will focus on. Then beside that list, jot down all the things that you must avoid doing.


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Having a list of things to avoid doing might seem a little unorthodox at first. However, working with this list in front of you will help you to stay accountable for your actions.

Kiss Your Long To-Do List Goodbye: 7 Ways You Can Start Working Smarter, Not Harder

Distracting yourself with any of these activities will immediately raise a red flag and help you to regroup and refocus your efforts on the most important tasks. Working through all these guidelines will of course take time.

But with a little focus, dedication, and effort over the long haul, you will develop productive habits that will no doubt help you work smarter and more effectively on the things that matter most. Did you gain value from this article? Is it important that you know and understand this topic?

Would you like to optimize how you think about this topic? Would you like a method for applying these ideas to your life? This mind map provides you with a quick visual overview of the article you just read.


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    What it Means to be Genuinely Busy To be genuinely busy means you are doing something that is important and valuable. Making Decisions Based on Your Highest Priorities Setting priorities mean that you are working on the right things at the right time, for the right amount of time, and for the right reasons.

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    To do this, ask yourself: What is currently working for me? What am I doing well that is getting me good results? How could I spend more time on these things? Ask yourself: What should I get done today? Ask yourself: What could I get done today? In other words, you are asking: What would it be nice to do today if I had ample time on my hands? Ask yourself: How would I like to ideally live my life? What goals would I like to achieve? What are my highest priorities and values? Are these things aligned with the goals I would like to achieve? To do this begin by analyzing your typical day using the following set of questions: What do I tend to do throughout the day?

    How do I typically spend my time? What activities drain me emotionally? Or in other words completely waste my time.

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    What activities provide no meaningful results? What choices must I make about how I use my time moving forward? Why must I begin making better choices today? What are the long-term benefits of making these better choices?


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    What are the possible consequences of not changing? Specifically, ask yourself: What is the long-term impact of my indulgence in this activity? What could I potentially miss out on as a result? What limited future choices will I have as a result of making this choice today? What dangerous path is this leading me down? Ask yourself: What am I working towards? What are my goals?

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    What kind of person must I become to achieve these goals? What activities will help me become this person? What activities will help me achieve these goals? Self-Discipline and Patience Making better choices throughout the day will require self-discipline. What are the long-term benefits of undertaking this activity? Eliminate all the Unnecessary Stuff Focusing on the most important stuff is significantly easier when you have fewer distractions to deal with.

    Ask yourself: Is this really something that needs to get done? Instead, they brutally focus themselves only on the tasks that bring the biggest long-term impact, and those are all the tasks connected with creating, delivering and capturing as much value as possible. Have a million items on your to-do list? Sure, it would be nice to get to Inbox Zero , but is that really more important than finishing up that critical investor report right now? By aiming for a poor start, you get it out on the screen as a brain dump and are then far less likely to put it off, and also the subsequent edits are really simple.

    Half of the battle is getting started. This works if you do it very occasionally, but I did it all the time. That made me tired, meaning more mistakes, less foresight, and less energy focused on the work.